Note: If you want to import the data into a new database, you must create a blank database that does not contain any tables, forms, or reports before starting the import operation. If the source database is password protected, you are prompted to enter the password each time you use it as a source for an import operation. Ensure that the database is not read-only and that you have the necessary permissions to add objects and data to the database. Ensure that no user has it open in exclusive mode. If you import a query as a query, then you must import the underlying tables.Ĭlose the source database. You can import a query either as a query or as a table. If you do not import the related table or query, the destination field will only display the lookup IDs. If a field in the source table looks up values in another table or query, you must import the related table or query if you want the destination field to display lookup values. When you import just the definition, Access creates a table that has the same fields as the source table, but no data. You can choose to import an entire table or just the table definition. You can choose to import the relationships between source tables. However, if you do not want to import any of the records in a table, you can choose to import only the table definition. You cannot skip specific fields or records when importing data from a table or query. At the end of the operation, you will see a linked table (named, for example, Employees1) that links to the original source table (Employees in the Payroll database). If the source table (for example, Employees1 in the Sales database) is actually a linked table (a table that links to the Employees table in the Payroll database), the current import operation is replaced by a linking operation. You cannot overwrite an existing object or append records to an existing table by using an import operation. You can import multiple objects in a single import operation.Įach import operation creates a new object in the destination database. If this is the first time you are importing data from an Access database, refer to the following table for some useful tips. accdb file, you can import tables, queries, forms, reports, macros, and modules. Locate the source database and identify the objects that you want to import. The following sets of steps explain how to perform each action. Optionally save the import settings as an import specification for later reuse The process of importing data follows these general steps: Another workgroup or department needs to be able to add to and use the data in your database, but you want to continue to own the structure of the tables. Instead of duplicating the table in each such database, you can keep the table in a single database and link to it from other databases. You might want to link to data in another Access database if your organization uses several Access databases, but data in some tables, such as Employees, need to be shared between various databases. For more information about append queries, see the article Add records to a table by using an append query. You cannot append records to an existing table during an import operation. If your goal is to add records from one database to an existing table in another database, you should consider importing the records to a new table and then creating an append query. Another advantage of importing (compared to a copy-paste operation) is that you can choose to import the relationships between the tables along with the tables themselves. In other words, the fields and field properties are copied to the destination database, but not the data in the table. When you choose to import only the table definition, you get an empty table. You might want to copy the entire table or just the table definitions to avoid manually designing each of these tables. You might want to import data for example to create some tables that are similar to tables that exist in another database. During the import operation, you can choose the objects you want to copy, control how tables and queries are imported, specify whether relationships between tables should be imported, and so on. When you import from another database, Access creates a copy of the data in the destination database without altering the source. Understand importing and linking to data from another Access database This article explains how to import or link to data in another Access database. Copying and pasting is the simplest method, but importing and linking offer you better control and flexibility over the data that you bring, and over how you bring that data into the destination database. You can bring data from one Access database into another in many ways.
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